Permissable Use of Funds
Funds awarded under the CESF Program must be utilized to prevent, prepare for, and respond to the coronavirus.
Allowable projects and purchases include, but are not limited to, overtime, equipment (including law enforcement and medical personal protective equipment), hiring, supplies (like gloves, masks, & sanitizer), training, travel expenses (particularly related to the distribution of resources to the most impacted areas), and addressing the medical needs of inmates in state, local, and tribal prisons, jails, and detention centers.
Expenditures which require prior approval: There are no specific prohibitions under the CESF Program other thanthe unallowable costs that are identified in the DOJ Grants Financial Guide; however, the following items should be identified during application and appropriately justified as noted:
- Individual items costing $500,000 or more should be identified and thoroughly justified by the grantee and receive written prior approval from BJA post-award through the submission and approval of a Grant Adjustment Notice (GAN). Costs must be reasonable to receive approval.
- Unmanned Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) require approval from the Federal Aviation Administration as outlined here. Documentation related to these purchases should be included with the application or the applicant must receive written prior approval from BJA post-award through the submission and approval of a GAN.
Draw-down: Consistent with the CESF Program’s purposes, OJP has determined that eligible states or units of local government may draw down funds either in advance or on a reimbursable basis. No match is required for this grant. To draw down in advance, funds must be placed in an interest-bearing account, unless one of the exceptions in 2 C.F.R. § 200.305(b)(8) apply. Please see 2 C.F.R. § 200.305 for additional details.
Prohibition of Supplanting: Funds may not be used to supplant state or local funds but must be used to increase the amounts of such funds that would, in the absence of federal funds, be made available.
Limitation on Direct Administrative Costs: Funds may not be used for direct administrative costs that exceed 10% of the total award amount.
Performance Period: 2 years, with an opportunity for a one-time extension up to a 12-months. The extension must be requested via the Grant Management System (GMS) no fewer than 30 days prior to the end of the performance period. The start date for the grant will be retroactive to January 1, 2020, subject to the supplanting prohibition.